The email QR code opens an email already addressed to you, with the subject and message ready, in the email app of whoever scans it. Use it to receive quote requests, resumes, complaints and sign-ups without anyone getting the address wrong (one swapped dot and the message never arrives).
- The QR code carries the destination address and, if you like, the subject and text.
- Opens in the phone's default email app; the person just reviews and sends.
- A ready-made subject helps you sort and filter messages in your inbox.
- Here at QR Code Free Forever, everything is stored in the QR code itself, without going through our server.
What is an email QR code for?
- Customer service and after-sales: on the packaging or the manual, with the subject “Return or exchange”.
- Quotes: on a poster, the company car or a flyer.
- Job openings: on the storefront notice, with the subject “Resume for sales associate”.
- Sign-ups and waitlists: a course, workshop, event or launch.
- Feedback and suggestions: at the counter, at reception or on the bulletin board.
- Press and partnerships: on promotional material or at the trade show booth.
How to create the email QR code
- To. Enter the email address that will receive the messages. Use a mailbox someone reads every day.
- Subject (optional). Something that says where the message came from, like “Quote from the poster”.
- Message (optional). The start of a text with room for the person to finish it: “Hi! My name is ___ and I'd like a quote for ___.”
- Customize and check the scan test. Any colors and shapes, with dark dots on a light background.
- Download as PNG or SVG. PNG for screens and regular printing, SVG for the print shop.
- Test. Scan it with your phone, check that the email opens pre-filled and send a test message to yourself.
How can I use the subject to organize messages?
Create one QR code for each material, each with a different subject: “Contact from the packaging”, “Contact from the store poster”, “Contact from the trade show”. Then create a filter or label in your email for each subject.
Besides organizing your inbox, you find out which material brings in the most contacts, with no paid tool and no spreadsheet.
Tips for a QR code that works the first time
- Short text. The subject and message go into the QR code. The more text, the denser the code and the harder it is to scan when printed small.
- Check the address. One wrong letter and the messages go nowhere.
- Say what the QR code does. “Send your resume” or “Request a quote” next to the code.
- Size and contrast. At least about 0.8 × 0.8 in (2 × 2 cm) when printed, dark dots on a light background and a clear margin around it.
Things to watch out for
The address in the QR code is visible to any scanner. On public material, use a service address like contact@ or support@ instead of your personal email.
And think about your audience: if they tend to reply faster by chat, offer a WhatsApp QR code next to the email one.
See also
- WhatsApp QR code with a pre-filled message, for people who prefer to chat.
- Business card QR code, which saves your email and phone number to the address book.
Frequently asked questions
Is the email sent automatically?
No. The QR code opens the ready-made email in the phone's email app, and the person reviews it and taps send.
Which email app opens?
The phone's default email app, like Gmail or iPhone's Mail. If none is set up, the phone asks you to choose or set one up.
Can I send an attachment through the QR code?
The QR code doesn't carry an attachment, but whoever opens the email can attach a photo or document before sending.
Does the email QR code expire?
No. The address, subject and text are stored in the QR code, which keeps working as long as the mailbox exists.